THANKS TO READERS for their feedback on my advice about GDPR compliance for clubs and societies (see Editor’s Letters, May 23, May 30 and June 6 issues). One extra matter that’s become apparent concerns the requirement for clubs to obtain contact information from everyone who brings birds to a “bird gathering”. (That’s the official DEFRA term for events such as bird sales and shows.)

Bird-flu regulations now require clubs to keep this contact information for three months after an event, so that in principle they could show it to an Animal and Plant Health Agency (APHA) inspector if requested. For members’ shows, clubs will have that info on file, but at open shows and sales there may be people bringing birds whose contact details should be collected.

I don’t think there’s any need to post special notices about this at club events; it’s simply one DEFRA regulation among others, so it should suffice, when the event is publicised via newsletter, website or social media, to state “all DEFRA regulations apply”.

For the sake of showing willing, however, clubs may wish to add a clause to their Privacy Policy, along the lines of:

“For bird gatherings – which means sales and shows – we are obliged by DEFRA regulations to collect contact details, as well as details of birds brought to the venue, from all participants. We will keep this information for no longer than the three months that the law requires.”

A reminder: our legal obligations here are set out in the “licence to hold a bird gathering”. EXD 178(AI) is the reference code – an online search for that code will find the licence. The important bits for clubs are listed under the headings Notification, Biosecurity, Location, Record keeping and Contingency Plan.

■ Apologies to all readers for the double printing of page 24 in last week’s issue. This was due to a technical error at the printers. We have changed the procedure to prevent a repetition.

■ Well done to the London Fancy Canary Club for its high-quality and successful presentation to COM-UK (News, page 2). No simple issue, this, but I’m delighted at the good news for the London fancy. Greater challenges lie ahead, of course.

Enjoy your birds this week.

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